Platform · User & Role Management
Give every team member the right access, and nothing more
KztOne uses permission keys like invoices.send or expenses.approve so you can decide precisely what a cashier, a sales rep or an accountant can see and do.
- Included in
- Free plan and above
- Status
- Available now
- Module
- Platform
- Trial
- Included in the 7-day trial
Roles that match real jobs
Every workspace starts with Owner, Admin, Manager and Staff roles. Each role is a list of permissions, and every screen and API call in KztOne checks that list on the server, so access cannot be bypassed by editing a page in the browser.
- Built-in roles ready on day one
- Custom roles with any mix of permissions (Growth and above)
- Permissions cover reading, creating, editing, approving, sending and exporting
Invite, suspend and remove in seconds
Invite staff by email; they accept and land in your workspace with the role you chose. Suspend an account when someone goes on leave and remove it when they leave the business. Their records and history stay with the company.
- Email invitations with expiry
- Suspend without deleting
- Seats counted only for active members, never pending invites
Sensitive actions need the right role
Approving expenses, giving discounts, issuing refunds and changing billing are tied to specific permissions and, where you choose, to approval workflows. The audit log records who did what and when.
- Approval routing by role
- Audit history of permission changes (Business and above)
- API keys scoped to the same permission model
What you get
- No accidental damage
- Staff cannot delete, discount or export what their role does not allow.
- Fast onboarding
- A new hire is productive the moment they accept the invitation.
- Accountability
- Every sensitive action carries a name and a timestamp.
Questions
- How many users can I have?
- Free includes 1 user, Starter 3, Growth 10, Business 30 and Scale 100. Additional seats can be added to any paid plan for a monthly per-seat fee.
- Can I create my own roles?
- Custom roles are available on Growth and above. Free and Starter use the built-in Owner, Admin, Manager and Staff roles.
- Does an invited user count as a seat before they accept?
- No. Only active members count towards your plan's user limit.
- Which KztOne plan includes user & role management?
- User & Role Management is included in every plan, including Free. Every new workspace gets a 7-day trial of the full platform, so you can try it before choosing a plan.
Related
Audit Logs
A complete record of user, AI, workflow and connector actions on your data, with before-and-after values for sensitive changes. Business plan and above.
Approval Workflows
Route purchases, expenses, discounts, refunds and campaigns to the right approver by amount or category. Approve from email, app or WhatsApp. Growth and above.
Security & Data Protection
Your workspace is isolated at the database level, secrets are encrypted at rest, sessions and API keys are scoped, and backups and exports are always available.
See it with your own data
Create a workspace, import your records and try every feature free for 7 days.